5.3.7 Item Check-out Dashboard

The Item Check-out page is a dashboard that allows Project Managers to see all the items that are currently checked-out. This page identifies the Item ID, user that checked-out the item, the check-out date and time stamp, and the check-in date and time stamp for when the item is due to be automatically checked in by the system if the item is not manually checked-in before the due date. Project Managers can check-in individual items or check-in multiple items all at once from this page.

Select the Manage → Users menu and click the Item Check-out tab.

All items in the project that are currently checked-out are displayed on the page.

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The list is automatically sorted in descending order by Item ID. You can sort the list by any of the columns by clicking on the column header. Click the header again to reverse the sort order for the column.

By default 20 items are displayed on the page. Click the 20 per page button and you can change the display number to 5, 10, 20, 30, 40, or 50.

Use the First, Scroll back, Scroll forward, and Last buttons to navigate between the pages of currently checked-out items.

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Items are either automatically or manually checked-out depending upon how the Project Manager has configured the project workflow. See Review Workflow topic for details on this configuration. See the Item Locking topic for details on automatically or manually checking out items.

Item Automatically checked-out by item writer or reviewer:

Item manually checked-out for one day by Reviewer:

Item manually checked out for one month by Reviewer:

Item manually checked out by Project Manager:

Search for items

You can narrow your search to locate the desired items. You can search by Item ID, First name, or Last name.

Start typing in the Search field.
The list is automatically filtered to match what you entered in the search field.

Check-in individual item

Click the Check-in button to the right of the item you wish to check-in.
Select Check-in from the drop-down menu.
ExamDeveloper checks-in the selected item and displays a success message at the top of the page.

Check-in multiple items

Select the check-boxes for all the items you wish to check-in. A message at the top of the page identifies how many items are selected.
Click the Check-in selected items button at the top of the page.
Select Check-in from the drop-down menu.
ExamDeveloper checks-in the selected items and displays a success message at the top of the page.

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The Item Check-out page does not refresh in near real-time unless you check-in an item. So if users check-out or check-in items while you are viewing this page, you may not have a current list of items that are checked-out. When you check-in an item the system reads the database again and provides you with a fresh list of items currently checked out. If you check-in an item on the Item Check-out page that was already check-in by another user, no error is thrown because the item was already checked-in by the other user. The system reads the database again and provides you with a fresh list of items currently checked-out.