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A Question Collection is a static grouping of Questions. On the Manager's Project Bank page, you can choose specific Questions to add to a Questions Collection. These will remain members of that Collection regardless of any changes that may occur. Unlike Saved Searches, if a Question’s changes make it ineligible to match the search criteria, it will no longer be displayed on the Collection.

Question Collections can be used as search criteria to include or exclude Questions in addition to any other search criteria.

What are the benefits of creating Question Collections?


Creating Question Collections allows you to name a group of Questions to be able add them to Exam Forms or send them for review. You can also use Question Collections to easily assign batches of Questions to different sets of Reviewers.

Create a new Question Collection

  1. Retrieve Questions using the search criteria on the Manager's Project Bank page.
  2. From the search results list, select the Questions to be added to the new Collection.
  3. Click Save Collection. This will bring up a window that allows you to specify the name of a new Collection.

  4. Specify a name for the Collection and click Submit to save the new Collection.


    All states of Questions except Imported Questions will be displayed in the search results.

Add Questions to an existing Collection

  1. Retrieve Questions using the necessary search criteria.
  2. Select the Questions from the search results list that should be added to the existing Collection.
  3. Click Save Collection. A window will be displayed allowing you to select an existing Collection from a drop-down list.

  4. Choose any existing Collection from the Select existing Collection drop-down field.

  5. Select either Append to Collection to add the Questions to the existing Collection, or Replace Collection to replace the already existing Questions of that Collection with the newly selected Questions.

    Submit button: Save the selected Questions to the selected Collection and return to View Collections page.
    Cancel button: Discard the activity and return to Search Questions page.

Access the Questions Collections page (Work with Existing Question Collections)

Select the Manage → Project Bank → Collections menu.


The View Collections table has following features:



Delete the corresponding Collection.

A Collection can be deleted only by the Project Manager who creates it. The Delete icon will not be visible to any other Project Manager.

Edit the corresponding Collection.


A Collection can be edited only by the Project Manager who creates it. The Edit icon will not be visible to any other Project Manager.

View the Questions with the corresponding Collection.

Generate the corresponding Collection to HTML format.


This functionality requires you to disable any popup blocker in your web browser.

Generate the corresponding Collection in Microsoft Word format.

Generate the corresponding Exam Form in XML format.


Spreadsheet Asset values will not get exported to XML for:
1. A Spreadsheet Asset added to a Question via Rich Text editor (in Stem, Answer Option, Block Text Metadata, or Comment).
2. A Spreadsheet type Question having "Score results" selected as "Manually through test driver".


The name of the Collection.


Question ID of the Questions contained in the Collection.

# Questions

Number of Questions contained in the Collection.

Created By

The name of the user who created the Collection along with date and time of its creation.

HTML Export of Collections

  1. Click the Print HTML icon, select Simplified (New) radio button from the HTML Export popup window, and click OK.
  2. A pop-up window opens with the Collection in HTML format. The order of Questions in this window, and also in the Microsoft Word file in the archive obtained on clicking the Download Report button on the top right, will follow the following rules:
    1. Starting from the top, when any Question belonging to a Case is encountered, the Collection is searched for other Questions from that particular Case and they are all arranged in the same order as in that Case.
    2. The order of Questions not belonging to any Case are preserved with respect to each other. The order is only changed with respect to Questions belonging to a Case, if the scenario mentioned in point a) is encountered.

We will demonstrate the behavior with an example.

Consider Case 1 with Questions “Case 1 Question 1” and “Case 1 Question 2” in the given order.

Consider another Case 2 with Questions “Case 2 Question 1” and “Case 2 Question 2”, in the given order.

In a Collection named “Collection 1”, we will add three Questions, which are not part of any Case, and all the four Questions from the two Cases, in the order as can be seen below.

In the HTML Export, the order of the Questions will be as below:

  • Question 1
  • Case 2 Question 1
  • Case 2 Question 2
  • Question 2
  • Case 1 Question 1
  • Case 1 Question 2
  • Question 3

Questions in a Project can also be added to a Collection from the Batch Edit pages.


What should I do if I need to include Questions that have been translated into different languages?

Please refer to Questions Requiring Language Translation.


It is a good idea to include up to 1.5 times more Questions than what will be needed for the Exam Form on which the Collection is to be included, so you have extra Questions to replace poorly rated ones.

Add a New Collection

  1. Select the Manage → Project Bank → Collections menu.

  2. Click Add Collection to display the Add/Edit Collection page.

  3. Fill in the Name, Provide your search criteria, and click Retrieve Questions.
  4. Select the required Questions from the search result grid.
  5. Click Save to save the selected Questions to the Collection and continue to the View Collections page, or Cancel to discard the changes.

Edit a Collection

How can I see a list of the ExamDeveloper ID that is linked to my External ID?


After a Collection is created, you can use the Word output to see the Questions the Collection contains. The first page of the Word output will display a table that lists both the ExamDeveloper ID and the External ID.

  1. From the View Collections page click the   Edit icon to display the Add/Edit Collection page.

  2. Make any necessary changes.
  3. Click Save to save changes, or click Cancel to discard changes.

    The Add/Edit Collection page has the following features:



    To delete a Question, check the box in next to the Question and click Delete link.


    Sequence number of the Question on the Collection.


    Question ID number.


    State of the Question:

    • Draft
    • Review
    • Rejected
    • Validate
    • Completed
    • Imported
    • Obsolete


    Blueprint of the Question.

    Written By

    Author of the Question.

    Question Stem

    Question text.

How can I delete a Collection?


Only the Item Bank Manager has permission to remove any Collection from a particular Project from the Add Content page. The Item Bank Manager can also delete any Collection from the system completely by clicking the Delete icon next to the Collection regardless of who it was created by.



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