Date available on Pearson VUE Hosted Server: Thursday, February 21, 2019
Potential date available for Remote Deployment Installations:
Release Updates
Pages/Feature | Users Affected | Description | When does this happen? | Outcome | Type |
---|---|---|---|---|---|
Review Workflow | Project Managers | Allow users to manually check-out questions | When Allow reviewers to check-out items is selected, the Check-out button appears on the Review Questions page. | A new Allow reviewers to check-out items field was added to the Review Workflow page. Project managers can allow reviewers to manually check out a question for 1 day, 1 week, or 1 month. When this option is selected, a Check-out button appears on the Review Questions page. This setting may be configured for each Review State. | Enhancement |
Review Questions | Reviewers | Allow users to manually check-out questions | When Allow reviewers to check-out items is selected, the Check-out button appears on the Review Questions page. | Reviewers may click the Check-out button to check out the question and lock it to prevent other users from editing the question. Reviewers do not have to be actively editing the question to lock the question. The Check-out button changes to Check-in when the question has been locked for editing. The question remains locked for the specified time period even if the changes to the question are saved. The question will be checked in at 3 am on the day that the check-out limit expires unless the Reviewer changes the state of the question by Advancing or Returning the question, or if they manually check-in the question. Other users viewing the question from the Review Questions page receive a real-time item review notification that the question is checked out along with the date and time stamp for when the question was locked. The Project Manager has the ability to override the check-out from the Examine Questions page. Note: If a question is checked out and the Review Workflow configuration is set to 1 week, if the Project Manager changes the configuration to 1 day, the question that is checked out honors the time period of 1 week as long as it remains checked out. | Enhancement |
Review Questions | Reviewers | Allow users to manually check-in questions | When Allow reviewers to check-out items is selected, the Check-in button appears on the Review Questions page if the reviewer has checked-out the question. | If a reviewer has manually checked-out a question by clicking the Check-out button, they can click the Check-in button to take the lock off the question. Other users viewing the question from the Review Questions page that can see the real-time item review notification that the question is checked out will see the notification disappear once the question is checked-in. Note: If the manual check-out buttons are not enabled, the check-in button may appear on the Review Questions page if a user was editing a question and then clicked the Cancel button. Any changes they were making to the question are not saved, but the question remains checked-out. Users can click the Check-in button to manually check-in this question. | Enhancement |
Examine Questions | Project Managers | Allow Project Managers to manually check-out questions | Click the Check-out button on the Examine Questions page | Project Managers may manually check-out questions from the Examine Questions page to prevent other users from editing the question. A Check-out button appears on the Examine Questions page. When project managers click the Check-out button, the question is locked for 99 years unless one of the following actions occur:
The system does not automatically check-in the question when it has been manually checked out in the following scenarios:
The following actions occur when project managers manually check-out questions:
| Enhancement |
Examine Questions | Project Managers | Allow Project Managers to manually check-in questions | Click the Check-in button on the Examine Questions page | Project Managers may manually check-in questions that have been check-out by by themselves or by other users. Questions can be checked-in from the Examine Questions page.
| Enhancement |
Write Questions, Write Case Questions, Modify Questions in Review, Modify Questions from Examine Questions page, Review Questions | Project Managers, Question Writers, Reviewers | Auto check-out a question | Open an existing Question for editing. | When users open questions to edit them, an automatic check-out (or lock) for the question occurs and a message is displayed at the top of the page stating, "You checked out item 12345 on MMM DD, YYYY at HH:MM." This message appears on the Write Questions, Write Case Questions, Modify Questions from the Review Questions workflow, and Modify Questions from the Examine Questions page. If another user tries to edit the question while it is checked out, a message is displayed at the top of the page stating, "John Doe checked out item 12345 on June 28, 2018 at 13:08." This message appears on the Examine Questions and the Review Questions page. The Advance, Return, Modify, and Return to Author buttons are disabled on the Review Questions and Examine Questions pages as long as the question is checked-out. On the edit question pages, the auto checkout is affected by the buttons in the following ways:
| Enhancement |
Write Questions, Write Case Questions, Modify Questions in Review, Modify Questions from Examine Questions page | Project Managers, Question Writers, Reviewers | Question Check-in after system timeout | when question is checked out on an edit question page and the system times the user out after inactivity. | When users have questions checked out on an edit question page, if the system times out, the questions are automatically checked in. This prevents questions from remaining checked out without a user actively editing a question. Once the question is checked in, other users can open the question for editing. | Enhancement |
Batch Edit, Examine Questions, Validate Questions, Add/Edit Case, Write Case Question, Add/Edit Question, Modify Question | Project Managers, Question Writers, Reviewers | Check-in if state changes | Change the state of a question that is checked out | If you change the state of a question that is checked-out, the system automatically checks-in the question. The following pages/scenarios automatically check-in the question when you change the state:
| Enhancement |
Email notification | Project Managers, Reviewers, Validators | Email Notification for imminent item check-in | Email notification is sent the day before questions are due to be checked in. | For questions that have been manually checked-out and they are due to be automatically checked in tomorrow (i.e., day, week, month is about to expire), an email notification job runs.
| Enhancement |
Review Questions | Reviewers | Number of reviewers viewing question on the Review Questions page | On the Review Questions page, users are notified in near real-time of the number of reviewers viewing the question. | Reviewers will see a Real-Time Item Review Notification identifying the number of users currently viewing an item. The message states, "There are currently x reviewers viewing this item."
| Enhancement |
Review Questions, Validate Questions | Project Managers, Reviewers, Validators | Real-Time Item Review Notifications | On the Review Questions and Validate Questions pages, users are notified in near real-time when questions are checked out or when new revisions have been made. | Reviewers and Validators will receive real-time item review notifications when another user checks out a question stating, "John Doe checked out item 12345 on June 28, 2018 at 13:08." The message is displayed with the reviewer having to refresh the page. The Advance, Return, and Modify buttons on the Review Questions page are disabled when the question is locked by another user. The Submit button on the Validate Questions page is disabled when the question is locked by another user. Reviewers and Validators are notified in real-time when the other user checks-in the question. The notification is hidden as soon as the question is checked in and the Advance, Return, Modify and Submit buttons are activated again. There is no need to refresh the page. When a Reviewer or Validator is viewing the question and another user creates a new revision of the question, the real-time item review notification states, "Item 12345 has been updated. Refresh the page to load the latest data." The Reviewer clicks the Refresh the page link to view the updates to the question. | Enhancement |
Examine Questions | Project Managers | Real-Time Item Review Notifications | Viewers examining a question are notified that the question has been updated by another user | When a Project Manager is viewing an exam on the Examine Questions page, a real-time item review notification is displayed stating, "John Doe checked out item 12345 on June 28, 2018 at 13:08." The message is displayed without having to refresh the page. If a new revision has been made while viewing the item on the Examine Questions page, a notification states, "Item 12345 has been updated. Refresh the page to load the latest data." The Project Manager clicks the Refresh the page link to view the updates to the question. | Enhancement |
Write Questions, Write Case Questions, Modify Questions in Review, Modify Questions from Examine Questions page | Project Managers, Question Writers, Reviewers | Display error if question has new revision | User prevented from Saving a question if a new revision is created because a reference or metadata value is deleted on the question. | When a user (question writer, project manager, reviewer) is editing a question, if a new revision of the question occurs due to deleting a reference for the question, or deleting a metadata value on a question, the user receives an error when they try and Save the question stating, "It is not possible to save this item as it has been updated. Refresh the page to load the latest data; you will need to input any changes you made again before saving." Deleting a reference or metadata value on a question creates a new revision of the question. Preventing the user from saving the question thus prevents users from overwriting each others changes to the question. | Enhancement |
Write Questions, Write Case Questions, Modify Questions in Review, Modify Questions from Examine Questions page | Project Managers, Question Writers, Reviewers | Display error if question has been deleted | User is prevented from saving changes to a question that has been deleted from the system. | When a user (question writer, project manager, reviewer) is editing a question, if the question deleted by another user on the Manage Item Bank → Item Delete → Delete tab, the user receives an error when they try and Save the question stating, "It is not possible to save this item as it has been deleted." The user is unable to Save the changes to the question. | Enhancement |
Write Questions, Write Case Questions, Modify Questions from Examine Questions page | Project Managers, Question Writers | Display error if question is no longer editable | User is prevented from saving changes to a question that has been made uneditable on the current project. | When a user (question writer, project manager) is editing a question, if the question is set so that it is no longer editable in the project because another user makes the question editable in a different project via the Manage Item Bank → Add Content page, the user receives an error when they try and Save the question stating, "It is not possible to save this item as it is no longer editable on the current project." The user is unable to save the changes to the question. | Enhancement |
Add/Edit Case, Write Case Question | Project Managers, Question Writers, Reviewers, Validators | Check in and check out notifications for Cases and Case questions have been added | When editing Cases, bulk locking was added. | Question locking for Cases and Case questions were added to prevent other users from overwriting changes to the case and questions. Bulk locking for the case was added. When you open a Case to view or edit it, all the case questions and exhibit questions are checked out as a group. A message at the top of the page identifies all the questions are checked out in the case. All the questions are checked in 5 minutes after navigating away from the Add/Edit Case page, or if the system times out even if the user is still on the Add/Edit Case page. If the exhibit is locked, a message notifies users who checked out the exhibit and includes a list of the question IDs along with the timestamp when it was checked out. When adding or removing a list of questions to a Case, any questions in the list that are locked are skipped and a message notifies the user who has the question checked out along with the time stamp. | Enhancement |
Add/Edit Case, Write Case Question | Project Managers, Question Writers | Display error if case has a new revision | User editing a case or case question is prevented from saving changes if a newer version of the case exists. | If a case writer or case question writer is actively editing either the Case or the Case questions, it is possible for a Project Manager to manually check in all the questions on the case and check out the case to edit the case name, add and remove questions on the case, update the sequence of questions on the case, or change the lock response for case questions, and then Save the case to create a new version of the case. The Case Writer then tries to Save the changes to the case they are editing (which is now an older version of the case). The user is prevented from saving the changes and a message states, "It is not possible to save this case as it has been updated. Refresh the page to load the latest data; you will need to input any changes you made again before saving." | Enhancement |
All pages where Comments can be added | Project Managers, Observers, Question Writers, Reviewers, Validators | Don't lose comments when multiple users are updating comments on the same question | Anywhere comments can be added to a question, even if multiple users are adding comments simultaneously. | Observers are allowed to add comments to a revision of a question they are viewing, even if the questions has been subsequently modified. If a user is modifying a question and saves their changes, other user's comments are not discarded. The user editing the question can still add, edit, and delete comments while they are modifying the question. All the pages where comments can be added are included in this enhancement: Write Questions, Write Case Questions, Modify Questions from the Review Questions page, Modify Questions from Examine Questions page, Question Summary, Observe Questions, View Item Bank Questions, Review Questions, Validate Questions, Question Batch Edit, and Question External ID Import. | Enhancement |
Import Questions | Project Managers | Reactive notifications on question update imports | When importing updates to existing questions | When a question is checked out, users are prevented from editing the question via importing questions. When the batch edit process reaches the question that is checked out to another user, the question is not updated and an error stating, "John Doe checked out item 12345 on Jun 28, 13:08." An error message for each questions that is checked out is displayed if the user attempts to import multiple questions that are checked out. The error notification report identifies the Question ID and lists the issues as the item was checked out to another user. | Enhancement |
Import Question Blueprint | Project Managers | Reactive notifications on Upload Exam Blueprint | When importing question blueprints | When a question is checked out, users are prevented from importing Question Blueprints. When the batch edit process reaches the question that is checked out to another user, the question is not updated. The error notification report identifies the Question ID and lists the issue as the item was checked out to another user. | Enhancement |
Question Batch Edit | Project Managers | Reactive notifications on Question Batch Edit | When batch editing questions that are checked out. | When a question is checked out, the Project Manager is prevented from updating the question via batch edit. The error notification report identifies the Question ID and lists the issue as the item was checked out to another user. | Enhancement |
Add/Edit Case | Project Managers | Reactive notifications on Add/Edit Case | When Editing, Saving or Submitting All questions on a case | Users are prevented from editing a case if even one question on the case is checked out. A message states, "John Doe checked out item 12345 on Jun 28, 13:08." All other questions on the case are checked out even though the messaging does not state that. When a Case Editor opens a draft Case to edit it, the project manager checks in one of the questions and then checks it out again. The Case Editor makes changes to the case exhibit and attempts to Save the case. The case exhibit is saved and an error message states, "John Doe checked out item 12345 on Jun 28, 13:08." When a Case Editor opens a draft Case to edit it, the Project Manager checks in one of the questions and then checks it out again. The Case Editor clicks Submit All. All draft questions on the case are saved and submitted except for the question that is checked out. An error message states, "John Doe checked out item 12345 on Jun 28, 13:08." All previous non-Project Manager notifications have been removed. All Project Manager override notifications have been removed. If a Project Manager wants to override a question check-out, they must do it from the Examine Questions page. | Enhancement |
Write Case Question | Project Managers, Question Writers | Reactive notifications on Write Case Questions | When attempting to Edit or Delete a case question that is checked out. | When a Case Editor opens a draft Case to edit it, the Project Manager checks in one of the questions and then checks it out again. The Case Editor is on the Write Case Question page. They click the Edit button for the draft case question that is already checked out and an error message states, "John Doe checked out item 12345 on Jun 28, 13:08." When a Case Editor opens a draft Case to edit it, the Project Manager checks in one of the questions and then checks it out again. The Case Editor is on the Write Case Question page. They click the Delete question button for the draft case question that is already checked out and an error message states, "John Doe checked out item 12345 on Jun 28, 13:08." All previous non-Project Manager notifications have been removed. All Project Manager override notifications have been removed. If a Project Manager wants to override a question check-out, they must do it from the Examine Questions page. | Enhancement |
Project Writing Summary | Project Managers, Question Writers | Reactive notifications on Project Writing Summary | When attempting to Edit or Delete a question that is checked out. | When a draft question is checked out, the question author clicks the Edit question button or the Delete question button and an error message states, "John Doe checked out item 12345 on Jun 28, 13:08." All previous non-Project Manager notifications have been removed. All Project Manager override notifications have been removed. If a Project Manager wants to override a question check-out, they must do it from the Examine Questions page. | Enhancement |
View Cases | Project Managers, Question Writers | Reactive notifications when deleting a case | When attempting to delete a case. | When a user has a case question checked out, the Case Writer attempts to delete the case and detach the case exhibit from the questions, the case is not deleted and an error message states, "John Doe checked out item 12345 on Jun 28, 13:08." When a user is editing a case, the Case Writer deletes the case and leaves the case exhibit attached to the questions thus creating a stand-alone exhibit. When the user editing the case attempts to Save the Case, an error message states, "Unable to save, the case has been deleted." | Enhancement |