Return a Question

For a Question to reach the final Returned state depends on the number of Reviewers assigned for the Question.

As a Reviewer, if you feel the Question does not meet the requirements, then you should return the Question. Upon clicking the Return button, a dialog box asks you to enter a mandatory explanation for returning the question.

When multiple Outcomes are possible, only the last reviewer has the ability to choose where to send the question when returning it. Select where to return the question to from the Outcomes drop-down list.

All other reviewers may only supply a reason for returning the question.

 

If there is more than one Reviewer, the return process must meet the return criteria decided for the Question.

For example, if the Project Manager has configured the project so two Reviewers are required to return a Question, a minimum of 2 Reviewers is required to return the Question.

The final reviewer returning the Question gets the pop-up window to choose the Outcome, if the state of the Question is going to be changed.

Only the last Reviewer will see the drop-down option to choose where to send the Question. All other reviewers may only add a comment and Submit. Also, only the last reviewer is given the option to retain statistics on the current revision. The ability to retain statistics is not available for other reviewers.

If a Question being reviewed has statistics attached to it, and the last Reviewer returns it, then a pop-up window appears prompting the Reviewer to explain the reason for returning the Question in a Rich Text Editor window. All other reviewers except the last reviewer can only add comments on why they are returning the Question. Also, there are two radio buttons:

  • Retain Statistics: Statistics are retained while rejecting the Question.
  • Do not retain statistics: Statistics are removed from the Question being rejected.

If there are more than one Outcomes for returning the question you must select where to return the question to from the Outcomes drop-down list.

 

If there is only one Outcome for returning the Question, the Outcome is listed.

  • Submit button: The Question is returned to the author so that he/she incorporates changes as usually specified in the Rich Text editor. The Question state changes to Returned if all Reviewers return it. The pop-up window closes and the Reviewer is returned to the Project Review Summary page.
  • Cancel button: The pop-up window closes while discarding any changes it contains and the Reviewer returns to the Review Questions page for that Question.

If you do not select an Outcome, enter a Comment in the Rich Text editor, or select what to do regarding Statistics and click Submit button, then the following error message is displayed.

 

Select an Outcome, enter an appropriate reason for returning the Question and also select a radio button for retention or non-retention of statistics before clicking Submit button to avoid the above errors

 

Change Return review action to Advance for previously reviewed questions

When you return a question, you have the option to change your mind and advance the question as long as the question is still in the current review state and you currently have more than just the one question in the review queue. For instance, the review workflow is configured so that two users are required to return a question. The first reviewer has the option to change the review state from Return to Advance. The Final reviewer would not have the option to change the review state.

This action is only possible if multiple questions are in the review queue for the reviewer.

 

  1. Open a question for review and click the Return button.
  2. Click the Previous navigation button to move back to the question.
    A message in red states You have reviewed this question recently. The User Tracking tab lists the review state as Return.
  3. Click the Advance button.
  4. Click the Previous navigation button to move back to the question.
    The User Tracking tab now lists the review state as Advance.

 

The "Return" button text, "Return" text for button description in the review process explanation paragraph near the top of the page, "Returned By" text in User Tracking, title text of the Return Question Comment box, additional occurrences for returned Question: State text and Comment title text. For HTML Report obtained after rejecting a Question during Review and clicking Print: Status text, "Returned By" text, and Comment title in Question Report on the Review Questions page may appear using other words, depending on the text provided in the Return Button and Return State Text settings of the Item Bank's configuration.

In ExamDeveloper versions prior to 1809, these buttons were labeled as Reject and Rejected. For existing projects after 1809, these buttons will retain whatever you named the Custom Label. If you had Reject and Rejected, that will remain as Reject and Rejected.