As Project Manager, you may need to oversee the item-generation process. For example, you might wish to check if a sufficient number of items has been written for a certain knowledge area, or how many and which items were written in the past week.

ExamDeveloper allows you to retrieve items according to various search criteria.

Access the Search Questions page

  1. Select the Manage → Project Bank → Questions menu.

    Here you can search items in the project based on specified criteria.

  2. Set the search criteria using the fields on the page.

    Depending on the selected criterion, more or fewer fields may become available.



  3. Click Add New Criteria if you want to search by more than one criterion. A new row appears allowing you to specify the additional criterion.

    Several search criteria can be added and combined using the AND and OR Boolean operators. This way of specifying multiple search criteria follows the following rules:

    1. Criteria separated by the AND operator are combined.
    2. Criteria calculation is made from top to bottom.
    Thus, if there are criteria A, B, C, D, E, F, G, H, and I and you specify 
    (A) AND (B) OR (C) OR (D) AND (E) AND (F) OR (G) OR (H) AND (I), 
    then the criteria calculation will be done in the following way: 
    1. (A) AND (B) will be calculated.
    2. (C) applied to the result of step 1.
    3. (D) AND (E) AND (F) will be calculated and applied to the result of step 2.
    4. (G) applied to the result of step 3.
    5. (H) AND (I) will be calculated applied to the result of step 4. This yields the final search result.

  4. Repeat step 3 until you have all the criteria you would like to search with.
  5. To delete a search criterion, click the  Delete icon.
  6. Clicking Retrieve Questions or hitting the [Enter] key on your keyboard brings up items that meet the set criteria.

Searching and retrieving items displays the default detail columns of Question ID, State, Blueprint, Written by, and Question Stem in the search result grid as shown below:

It is possible to alter the columns being displayed by clicking the Choose Columns link. When this link is clicked, a Search-Result Configuration pop-up is displayed where you can select columns to be displayed by selecting the corresponding check boxes. The additional columns possible to be displayed are Question Metadata and Case Name, which are no selected by default.

The below screenshot shows how all the columns are displayed when all of the check boxes are selected.

The column settings are retained only for the current session for the current user. Thus, the settings are observed on the Search Question pages of all other projects accessible to the user currently logged logged in. The settings are no longer active once the user logs out and logs back in again.

 Only the latest version of item(s) are returned following a search query. To view the Revision Code (version number) of an item, you must select the check box associated with the item and click HTML button at the bottom.

To view all active items in the project, do not specify any criteria using the Question ID search.

If you click the Refresh link after specifying criteria, you are able to see how many items will be retrieved if the search is performed with the current criteria. This process is a lot faster than actually retrieving items because only the number of items matching the search criteria need to be retrieved, rather than listing all the items. You probably want to narrow your search if too many items are retrieved, or broaden it if the search returns very few results (or none at all).

When using the Question Text and Option Text in searches, the searches are limited to only the first 450 characters of the text fields.

The Project Bank, Observer, and Build Exam search pages automatically filter out the inactive (Rejected and Obsolete) items from the results to limit the results to only items which can be used on exam forms. However, the Project Manager's Project Bank page can retrieve those items by simply adding State = Obsolete (or Rejected) in addition to any other state you want to see in the search results. The Observer and Build Exam search pages never return Obsolete, Rejected, or Draft items as search results.

To view all items in the project, do not specify any criteria using the Question ID search on the top right of the screen.