Once you have retrieved the items, you can examine those you are interested in viewing.
If you want to print out the items, use the HTML button. Refer to the HTML Report.
Select the items you want to examine by selecting the box for each desired item.
When you select the required item(s) and then click the Generate Reports button, you are taken to the Custom Reports page, where you can select Custom Report, Blueprint Validation Angoff Information by Item, or Question Longitudinal Analysis report.
You can read about custom reports in the Custom Reports topic, about question longitudinal analysis report in the Question Longitudinal Analysis Report topic, and about blueprint validation angoff Information by Item in the Blueprint Validation Angoff Information by Item topic.
There are two methods for translating items, one via the SDL Trados translation software accessed using the Translate button on the Search Questions page, and one via side by side translation on the Develop Questions → Translate → Translate Questions page. Users must be assigned the Translate permission, and they must be given a Translate assignment to translate the item to a specific language using side by side translation.
Note: The translate side by side functionality was moved from the Search Questions page to the to the Develop Questions → Translate → Translate Questions page in the 1909 release.
The Translate button on the Search Questions page allows translation of selected items from one language to another. The Translate button exports the selected items to be translated using SDL Trados translation software. The advantage of the SDL Trados method is that it is possible to store and use translation memories. Translation memories are pairs of segments of translated text, which are stored when translation is made the first time, and then can be reused as a whole when the same block of text appears for translation.
Click Item Translation using SDL Trados Studio to learn more about the Translate button function.
The Translate Side by Side option allows users with the Translate permission and a Translate assignment to translate right within the ExamDeveloper application. The advantage of side by side translation is that you are not required to import or export anything for translation and also do not require any additional translation software. Users are responsible for entering accurately translated content directly into the ExamDeveloper user interface.
Click Translate Side by Side functionality to learn more about side by side translation functionality.
Click the Examine Questions button. The Examine Questions page opens.
The status of the item is indicated in red text above the Question summary. All information about the item, including its metadata and history, are displayed below the item.
If another user has the item checked out or they check-out an item while you are viewing the item on the Examine Questions page, a message notifies you that the item is checked out, "<first name> <last name> checked out item 12345 on MMM DD, YYYY at HH:MM." The Return to Author, and Modify buttons, and the Change State button are all disabled as long as the item is checked-out. Project Managers can override the item check-out by clicking the Check-in button.
If the other user checks in the item by changing its state, by Advancing or Returning the item, of if the system automatically checks-in the item, the message at the top of page disappears and all the edit buttons are enabled.
When you are examining an item and another user has checked out the same item for modification, when the person editing saves the changes to the item a new version of the item is created. A near real-time notification appears at the top of the page letting you know the item has been updated. You must click the Refresh the page link to load the latest data.
If the item is editable in another project, only comments can be added to the item and no other changes can be made.
If the item is in a Draft state with incomplete asset(s), and there are no Review States, the error message, "Some associated Assets are not yet complete or don't have required Metadata on them," is displayed. Question State drop-down is hidden.
If the item is in a Draft state with incomplete asset(s), and there are Review States available, the error message, "State changes other than Review not allowed. Some associated Assets are not yet complete or don't have required Metadata on them," is displayed. Question State drop-down contains Review States.
If the item is in a Review/Rejected state with incomplete asset(s), the error message, "State changes other than Review not allowed. Some associated Assets are not yet complete or don't have required Metadata on them," is displayed. Question State drop-down contains Review States.
The case details are displayed as a separate section Belongs To Case for items belonging to any case. This case section also displays other items contained in the case.
Click the Edit Case icon to open the Edit Case pop-up window as shown below. Here you can modify the Exhibit text (as long as the item is editable in the project and not obsolete). You cannot modify the case name, or the Exhibit ID. You also cannot add or remove items present on the case.
Click the Click to View Full Size button to open a pop-up or a new tab to display the respective image in full size (dimensions).
Click the Download File button to begin downloading the respective image with original size and dimensions.
If there are more than one asset attached to an item then those assets are listed in alphabetical order and they can be viewed in full size or to downloaded.
The above is applicable for assets on question stems and answer options, as well as on cases that contain the items.
If Restrictions have been applied to Fill in the Blank type items, balance your mouse pointer over the Information icon and a pop-up Restrictions table lists the restrictions for the answer option.
The Question Metadata tab on the Examine Questions page displays data about the retrieved item including its Blueprint ID, Question ID, Metadata, References, and Membership. The membership link pop-up displays details about the exam, its sections, enemies etc..
References for items, keys, and distracters are listed on the Question Metadata tab in the right column.
When an item is shared between multiple projects, it has multiple Blueprint IDs from each of the projects.
The Membership hyperlink pop-up displays details about the item such as its Enemies, Editable in Projects, Viewable by Projects, and the Exam Forms, Exam Sections, and Collections, the item is a part of.
The individual names for exam forms, exam sections, and collections listed in this window appear as hyperlinks, which upon clicking, open a new window displaying the contents of the clicked items. Thus, clicking on a hyperlink for a collection name listed here opens a new window that lists the items contained in that collection.
Split Screen and/or Pop-up Exhibits information, if any, is also available here as seen below.
If an item has been cloned or is the clone of another item, the information is displayed on the Question Metatdata tab.
The source item lists the Question ID of the item it was cloned to in the Cloned to field.
The cloned item lists the Question ID of the source item in the Cloned from field.
The User Tracking tab on the Examine Questions page displays the list of users who Validated and Reviewed the item. This tab is available only when the Can observers see names of writers, reviewers and validators? is set to Yes in the observer configuration.
If the Submit on Behalf of option is selected while creating an item, the name of the user who submitted the item, the name of the person on whose behalf the item is submitted, and the date of submission are mentioned on the History tab in the Examine Questions page.
The Comments tab on the Examine Questions page holds all the comments users have inserted for the item. It shows the Free Text and External ID of the item.
To add a comment, click the Add Comment link in the Comments tab. Select the Comment flag from the drop-down list and enter the comment in the Enter Text field. Click Save Comment.
If you Upload an Asset into a comment, a message notifies you that the uploaded file has been attached.
The History tab on the Examine Questions page displays all versions of the retrieved item.
The Track Changes function for the retrieved item shows changes between individual versions of the item. This function is not cumulative over the entire history of the item.
To see an earlier version of the item, select the version number check box and click View revision(s). You can also select multiple versions of the item and click the View revision(s) button to see the changes between the versions. The Question History page opens. This page displays the item summary and other details of earlier versions of the item. All text changes are also highlighted in red for deletions and in green for additions.
The Question History page gives options to navigate through the versions of the items.
Moves to the earliest revision comparison in the list (e.g., Comparing revisions 1 and 2).
Moves to the previous revision comparison in the list (e.g., Currently comparing revisions 2 and 3. Clicking Previous moves back to, "Comparing revisions 1 and 2").
Moves to the next revision comparison in the list (e.g., Currently comparing revisions 2 and 3. Clicking Next moves forward to, "Comparing revisions 3 and 4.").
Moves to the latest revision comparison in the list (e.g., Comparing revisions 3 and 4).
Select a revision comparison to view. This option only allows to compare a revision number against the previous or next revision in the list. For example, 3 vs 4, 2 vs 3, or 1 vs 2. If you want to compare version 4 vs 1, you must select only version 4 and 1 and then click View revision(s).
For returned items, the Status text in Question Summary, "Returned By" text in User Tracking, and Return Comment title text may appear using other text, depending on the text provided in the Return State Text setting of the Item Bank's configuration.
The Analysis Group and Analysis Set drop-downs are pre-populated according to the selection made on the Statistics tab under Manage → Configuration.
The Statistics Tab displays the statistics for the item in each Analysis Set uploaded. The Analysis Group is ungrouped and the Analysis Set is not selected on the Statistics tab if there is no Analysis set preselection configured for the project.
The Statistics tab is only available if statistics have been uploaded into the system for the item.
Select an Analysis Set:
The Advanced Properties tab on the Examine Questions page displays the following item information:
In the Return Question pop-up that opens, enter a reason in the Rich Text editor for returning the item.
Cancel button: Discard changes and close the pop-up window to return to the Examine Questions page.
If an item being examined has statistics attached to it, and the user clicks Return To Author, then a pop-up window appears prompting the user to explain the reason for rejecting the item in a Rich Text Editor window. Also, there are two radio buttons:
Retain Statistics: Statistics are retained while returning the item to the author.
Do not retain statistics: Statistics are removed from the item being returned.
Submit button: The item is returned to the author so that he/she incorporates changes as usually specified in the Rich Text Editor window. The item state changes to Returned. The pop-up window closes and the user is returned to the Examine Questions page.
Cancel button: The pop-up window closes while discarding any changes it contains and the user returns to the Examine Questions page for that item.
If you do not enter any reason for returning the item in the Rich Text Editor window and click Submit button, then the following error message is displayed in red text.
If you do not enter any reason for returning the item in the Rich Text Editor window and also do not select any radio button for statistics retention, and click Submit button, then the following error message is displayed.
Enter an appropriate reason for returning the item and also select a radio button for retention or non-retention of statistics before clicking Submit button to avoid the above errors.
Users must have Review Questions permission or a Project Manager login for the above.
Click Submit button to confirm returning the item and return it to the author for changes as specified and return to the Examine Questions page. The Item Status is changed to Returned as shown in red text.
For returned items, the Status text in Question Summary, "Returned By" text in User Tracking, and Return Comment title text for rejected item on the Examine Questions page may appear using different words, depending on the text provided in the Return State Text setting of the Item Bank's configuration.
Returned items are listed on the History tab of the Examine Questions page. The State is listed as Returned.
A comment is added to the Comments tab for returned items. The text that was entered in the Return Question pop-up box is listed as the comment.
Modify the item:
Please refer to Modifying an Item.
Project Managers should not have to follow the same review configurations (blueprint, references, comments, metadata) as everyone else.
Examine R-Type Item:
The Examine Questions page for an R-Type item has two views: one for Options and another for Stems. The common area of view near the top, displays the Lead-In, Item Type, and Status. The various tabs related to items are also visible near the bottom along with the drop-down to select and set the Status of the item.
The view with the Options tab is visible by default. Here, the various Answer Options with their Labels are visible as can be seen below.
Click the Stems tab to display the Stem view of the page. This tab displays the various Question Stems and their correct Answer Options with Labels. Each Stem has a Stem Question ID, which is displayed above each Stem.
Click the Clone button. A confirmation pop-up window appears with check boxes for Statistics, Blueprint, or Metadata, which must be selected in order to transfer information related to these parameters from the original item to the cloned item.
|When you opt to deselect the Statistics check box, and the item has statistics associated with it via External ID, the statistics are not transferred to the cloned item, but the External ID is transferred. In the previous versions of ExamDeveloper, the statistics used to get transferred to the cloned item regardless of the state of the Statistics check box. You can opt via radio button options to make the original Question Obsolete, so that only the cloned Question is active. You can select the second radio button instead, to keep the original item also active so that there are two active versions of the same item in the Item Bank.|
You must decide what to do with the original item when you make a clone of it. You can can make the original item obsolete, or keep the original item active in the item bank and you will have two active versions of the item.
Click OK to save the changes, or Cancel to discard them and return to the Examine Questions page.
The cloned item is added to the project in a Draft state.
Please note that the original item and its clone become Enemies, and the enemies of the original item also become the enemies of the cloned item.
If an item belongs to a case, the original item still belongs to the case but the cloned item does not belong to the case.
|If the item being cloned is part of a Draft Exam Form/Section, a warning message is displayed mentioning the name of the Draft Exam Form/Section. This message is not displayed if the item is part of a published Exam Form/Section.|
Users are prevented from cloning an item that is currently checked out to another user if you attempt to make the original item obsolete. A red message box notifies you that the item is checked out to another user. You cannot change the state of the original item to obsolete if another user has the item checked out.
A clone might be used in the event that someone wants to modify an item without affecting the item already present in any existing modules.
When you clone an item that is part of a case, the item is cloned but it does not belong to the case.
Project Managers can manually check-out an item to prevent other users from editing the item. When Project Managers check-out an item, it is checked out for 99 years or until the item is manually checked-in, or until there is a change in state for the item. Items that are manually checked-out remain checked out even if the user logs out of ExamDeveloper.
When reviewers view the item on the Review Questions page that the Project Manager has checked out, a message notifies the reviewer that the item is checked out. The Advance, Return, and Modify buttons are all disabled while the item is checked out by another user. If the Project Manager checks-in the item while the reviewer is viewing the item, the message disappears.
Reviewers can manually check-out and item for 1 day, 1 week, or 1 month, depending upon how the review workflow is configured. See the Review Workflow topic for details.
For items that have been manually checked-out and the items are due to be automatically checked-in tomorrow (for example, 1 day, 1 week, or 1 month is about to expire), an email notification job runs.
The following actions occur when Project Managers manually check-out items:
Project Managers can manually check-in not only items they have checked-out, but they can also check-in items that other users have checked-out, thus overriding the check-out from other users. To check-in more than one item at a time, see the Item Check-out Dashboard topic.
If the item is checked-out by another user, the message at the top of the page states who has the item checked out plus the date and time stamp. Click the Check-in button.
The item is checked-in, the message disappears, and the button changes to Check-out.
If you want to prevent other users from editing the item you checked-in, click the Check-out button right away.
Click Change State.
The Question State drop-down is not displayed for item having Review State if:
The state of the Draft and Rejected items on modifying, are not changed to Review State or any other states.
If you change the State of an item that is checked-out, ExamDeveloper automatically checks-in the item.
When you try and change a Point and Click item from a Draft to Review, Validate, or Completed state, the state does not change and an error stating shapes and/or label definitions are missing if the Point and Click item is missing Shapes or Shape Labels. You must fix the problem and then change the state.
When Yes is selected for Require reviewers to classify unclassified Questions to level setting on the Review Workflow page and an item with one of the Review States at Unclassified Blueprint or Blueprint level lower than the one specified in the drop-down setting on that page is opened on the Examine Questions page, then the following error message is displayed. The State of such items cannot be changed to anything other than one of the available Review States or to the Obsolete state.