An item collection is a static grouping of items. On the Project Manager's Project Bank page, you can choose specific items to add to a collection. These items remain members of that collection regardless of any changes that may occur. Unlike saved searches, if an item’s changes make it ineligible to match the search criteria, it is no longer displayed on the collection.

Item collections can be used as search criteria to include or exclude items in addition to any other search criteria.

Creating Item Collections allows you to name a group of items so they can be added to exam forms or to send them for review. You can also use item collections to easily assign batches of items to different sets of Reviewers.

Create a new item collection

  1. Retrieve items using the search criteria on the Manage → Project Bank page.
  2. From the search results list, select the items to be added to the new collection.
  3. Click Save Collection. This opens a window that allows you to specify the name of a new collection.

  4. Specify a name for the collection and click Submit to save the new collection.

    All states of items except Imported items are displayed in the search results.

Add items to an existing collection

  1. Retrieve items using the necessary search criteria.
  2. Select the items from the search results list that should be added to the existing collection.
  3. Click Save Collection. A window opens allowing you to select an existing collection from a drop-down list.
  4. Choose any existing collection from the Select existing Collection drop-down field.
  5. Select either Append to Collection to add the items to the existing collection, or Replace Collection to replace the already existing items of that collection with the newly selected items.

    Submit button: Save the selected items to the selected collection and returns to View Collections page.
    Cancel button: Discard the activity and return to Search Questions page.

Access the View Collections page (work with existing item collections)

Select the Manage → Project Bank → Collections menu.


The View Collections table has following features:



Delete the corresponding collection.

A collection can be deleted only by the Project Manager who creates it. The Delete icon is not visible to any other Project Manager.

Edit the corresponding collection.

A collection can be edited only by the Project Manager who creates it. The Edit icon is not visible to any other Project Manager.

View the items with the corresponding collection.

Generate the corresponding collection to HTML format.

This functionality requires you to disable any pop-up blocker in your web browser.

Generate the corresponding collection in Microsoft Word format.

Generate the corresponding exam form in XML format.

Spreadsheet asset values are not exported to XML for:

  1. A spreadsheet asset added to an item via Rich Text editor (in stem, answer option, block text metadata, or comment).
  2. A spreadsheet type item having "Score results" selected as "Manually through test driver".


The name of the collection.


Question ID of the items contained in the collection.

# Questions

Number of items contained in the collection.

Created By

The name of the user who created the collection along with date and time of its creation.

  1. Click the  Print HTML icon, select Simplified (New) radio button from the HTML Export popup window, and click OK.

  2. A pop-up window opens with the collection in HTML format. The order of items in this window, and also in the Microsoft Word file in the archive obtained on clicking the Download Report button on the top right, use the following rules:
    1. Starting from the top, when any item belonging to a case is encountered, the collection is searched for other items from that particular case and they are all arranged in the same order as in that case.
    2. The order of items not belonging to any case are preserved with respect to each other. The order is only changed with respect to items belonging to a case, if the scenario mentioned in point a) is encountered.

We will demonstrate the behavior with an example.

Consider Case 1 with item “Case 1 Question 1” and “Case 1 Question 2” in the given order.

Consider another Case 2 with items “Case 2 Question 1” and “Case 2 Question 2”, in the given order.

In a collection named “Collection 1”, we will add three items, that are not part of any case, and all four items from the two cases, in the order as can be seen below.

In the HTML Export, the order of the items is listed as follows:

  • Question 1
  • Case 2 Question 1
  • Case 2 Question 2
  • Question 2
  • Case 1 Question 1
  • Case 1 Question 2
  • Question 3

Items in a project can also be added to a collection from the Batch Edit pages.

What should I do if I need to include items that have been translated into different languages?

Please refer to Items Requiring Language Translation.

It is a good idea to include up to 1.5 times more items than will be needed for the exam form on which the collection is to be included, so you have extra items to replace poorly rated ones.

Add a new collection

  1. Select the Manage → Project Bank → Collections menu.
  2. Click Add Collection to display the Add/Edit Collection page.
  3. Fill in the Name, Provide your search criteria, and click Retrieve Questions.
  4. Select the required items from the search result grid.
  5. Click Save to save the selected items to the collection and continue to the View Collections page, or Cancel to discard the changes.

Edit a collection

After a collection is created, you can use the Word output to see the items the collection contains. The first page of the Word output displays a table that lists both the ExamDeveloper ID and the External ID.

  1. From the View Collections page click the   Edit icon to display the Add/Edit Collection page.
  2. Make any necessary changes.
  3. Click Save to save changes, or click Cancel to discard changes.

    The Add/Edit Collection page has the following features:



    To delete an item, select the box next to the desired item and click Delete link.


    Sequence number of the item on the collection.


    Question ID number.


    State of the item:

    • Draft
    • Review
    • Returned
    • Validated
    • Completed
    • Imported
    • Obsolete


    Blueprint of the item.

    Written By

    Author of the item.

    Question Stem

    Item text.

Only the Item Bank Manager has permission to remove any collection from a particular project from the Add Content page. The Item Bank Manager can also delete any collection from the system completely by clicking the Delete icon next to the collection regardless of who created it.